Patient Privacy & Artificial Intelligence (AI) Use Notice
A combined summary of our privacy practices and how we use AI to support your care
How We Protect Your Health Information
Our practice is committed to protecting your personal health information (PHI). Federal law (HIPAA), Texas law (including HB 300 and SB 1188), and our internal privacy policies require us to keep your information private, secure, and used only for appropriate purposes.
If you have any questions about this Notice please contact our Privacy Officer or any staff member in our office.
Our Privacy Officer is Jim Moore - 469.342.8300, Extension 508
Your PHI includes information about your health, treatment, and any details that can identify you.
We use your information for:
Treatment — providing and coordinating your dental care
Payment — billing you or your insurance
Healthcare operations — improving quality, training staff, and running the practice
We may also share information with specialists, labs, or other providers involved in your care, and with third‑party service partners who have signed HIPAA‑compliant agreements.
Use of Artificial Intelligence (AI) in Your Care
To support high‑quality, accurate dental care, our practice uses HIPAA‑compliant AI tools to help licensed providers review clinical information. These tools may analyze:
Dental X‑rays
Intraoral photos or scans
Periodontal charting
Health history information
Diagnostic indicators or risk factors
AI helps identify potential concerns and supports early diagnosis and treatment planning.
AI does not replace your dentist. All findings are reviewed and approved by a licensed provider before being used in your care.
How We Keep Your Information Secure
All electronic PHI (ePHI) used or reviewed by our systems — including AI tools — is protected through:
Encryption
Secure login and authentication
Role‑based access controls
Audit logs and monitoring
HIPAA‑compliant Business Associate Agreements
Only authorized personnel may access your information.
Other Situations Where Your Information May Be Used or Shared
We may use or disclose PHI without your written permission when required or permitted by law, including:
Public health reporting
Abuse, neglect, or safety concerns
Health oversight activities
Legal proceedings or law enforcement requests
Workers’ compensation programs
Disaster relief or family notifications
Some types of information — such as substance use disorder records or reproductive health information — receive additional protections under federal law.
Your Privacy Rights
You have important rights regarding your health information, including the right to:
See or get a copy of your records
Request corrections to your information
Ask for restrictions on how your information is used or shared
Request confidential communication (e.g., alternate phone number or address)
Receive an accounting of certain disclosures
Obtain a paper copy of this notice at any time
File a complaint if you believe your privacy rights have been violated
We will not retaliate against you for filing a complaint.
Complaints
You may complain to us, to the Texas Attorney General's Office, or the Secretary of Health and Human Services, if you believe your privacy rights have been violated by us. You may file a complaint with us by notifying our Privacy Officer of your complaint. We will not retaliate against you for filing a complaint.
You may contact our Privacy Officer in writing at our office address. Our website may offer additional information about the complaint process.
This notice was published and becomes effective on February 16, 2026.
Your Acknowledgement
By signing below, you confirm that:
You have been informed about how your health information may be used and protected
You understand that AI tools may assist your provider in reviewing clinical data
You know that all AI‑supported findings are reviewed by a licensed dental professional
You understand your privacy rights under HIPAA and Texas law
Your care will always be overseen by a licensed provider.